Immediate termination is the most frequent disciplinary action that the company may take in these cases. Tips for Writing Employee Emails and Letters . Summarize the new policy immediately, without getting bogged down in minute details. If time is of the essence (for example, if you have a family emergency and need to take the day off), email is likely the best choice. An effective internet and email policy that helps employees understand what is expected of them regarding how they use their devices for work is a must for employers and employees. All reasonable requests that are not considered a network risk will be considered. For this, you have to write an application for change of date of birth in LIC policy. A letter informing employees of the change in policy is a formal letter written to inform the employees of a company or organization of any recent changes, improvements or improvisations in the company’s or group’s current function policy. Available in A4 & US Letter Sizes. Use an optimistic, hopeful tone (rather than a scolding tone) that makes readers feel as though the change is in their favor. The company has decided to deduct 50% of one day salary if an employee is late for thrice a month. Please do not consider your electronic communication, storage, or access to be private if it is created or stored on work systems. SAMPLE TEXT [COMPANY] Email Policy [version or date] Date [COMPANY] provides email to all authorized employees. Dear WidgetCo Staff, In an attempt to make our office a more enjoyable place for everyone to be, we are implementing a few new policies to try to improve workplace morale: Thank you for your cooperation in advance. Scope This policy applies to all users of information assets including employees, employees of "Percentage of U.S. population with a social media profile from 2008 to 2019," Accessed Nov. 22, 2019. Consequences of breaching the policy. Susan Heathfield is an HR and management consultant with an MS degree. Any device or computer including, but not limited to, desk phones, smartphones, tablets, laptops, desktop computers, and iPads that the company provides for your use, should be used only for company business. Please note the preferences of fellow employees—for example, get permission from those who are parents before you use the name of their children online. Calls outside of business hours will be answered by counselors trained in crisis management. Only people appropriately authorized, for company purposes, may use the internet to access and download additional software. Management and other authorized staff have the right to access any material in your email or on your company computer at any time. Click Here To Get Sample Email To Employees About New Policy. The Number 1 Letter Writing Website in the world, Last Updated On September 19, 2018 By Letter Writing Leave a Comment. The purpose of this policy is not to restrict employee access to products that will make you more productive. Staff Vacation Policy. Sample letter to announce the changes in an existing policy or a new one policy into existence Effective from today itself, XYZ Ltd. is implementing a change in policy which we expect each and every employee to be strictly following. Corporate emails are powerful tools that help employees in their jobs. Though it may seem obvious, your policy should be clear that the use … Quickly Customize. Subject: Notification of change in policy. Our sample email use policy is designed to help you create a policy that works for your business. However, the new store policy prohibits this. Always apologize if the changes you’re making are changes you know will cause some inconvenience to the employees or members. Because in the event that you do fire an employee, this policy can serve as evidence in the event that an employee argues why he or she was unfairly terminated. However, [business name] has a policy for the use of email whereby the employee must ensure that they: 1. comply with current legislation 2. use email in an acceptable way 3. do not create unnecessary business risk to the company by their misuse of the internet Respected Employees, This is to bring in your kind attention that our company has decided to introduce Health Insurance Policy for the employees. 3: Thank the employees for cooperation and offer to answer questions. Here, the ‘term’ refers to the time that is equivalent to – (i) six (6) months in a condition when an employee … As you all know, he had been serving as our Sales Manager for the past 8 months, and has been doing his best to deliver results. The company's reputation and brand should be protected by all employees. This email use policy helps your employees understand the rules about using email. By using The Balance Careers, you accept our. A Company’s Code favors the employer as well as the workers, with rules and regulations that state as to what is acceptable and what is unacceptable in the workplace. A “credit system “can has been placed in the candy basket, and all are asked to pay 45 … Holiday Policy – All full time employees of this organization are entitled to five (5) days of paid holidays for each employment term. An employee code of conduct policy may also be referred to as a conduct in the workplace policy. Here are some of the reasons why an employee email policy is deemed to be beneficial and important: 1. Policy elements How employees can access our EAP. New Policy Announcement Email Sample. Email is to be used for company business only. Nonbusiness related emails waste company time and attention. To be sure of legalities in your area and in your industry, please consult an attorney. The lives and actions of your co-workers should never be shared online. As an employer, you have the right to protect your business interests and confidentiality with an email usage policy. Statista.com. For example, if you have increased the timings of the store from 7 p.m. to 8 pm, be sure to apologize because some employees might have to travel a greater distance and may, therefore, take more time in reaching home. No food items are allowed on the balcony of the store. Warn that if an employee is found to be in breach of the email policy rules, this could result in disciplinary action, up to and including summary dismissal. Example 10: Employee medical policy letters. When a new employee comes … She has covered HR for The Balance Careers since 2000. Announce and explain the new or changed policy. Sample Internet and Email Policy for Employees, Use These Sample HR Policies and Procedures for Employee Management, What Employers Are Doing About Employees Surfing the Web at Work, Sample Weapons Policy to Put in an Employee Handbook, Here Is a Sample Company Blogging and Social Media Policy, The Pros and Cons of a Bring Your Own Device (BYOD) to Work Policy, How to Reduce the Employer's Liability at Holiday Parties, Be Careful What You Say Online — It Can Come Back to Bite You Later, Top Information and Communications Technology (ICT) Skills, A Policy for Dealing With Cell Phones and Smartphones in the Office, Use These Samples to Write a Formal Employee Reprimand Letter, Employers and Employees Rights for Posting on Facebook. Some job responsibilities at the company require access to the internet and the use of software in addition to the Microsoft Office suite of products. [email protected]) or department (e.g. This is at the request of several senior employees. If you need access to software or websites not currently on the company network, talk with your manager and consult with the IT department to explain what returns you expect to receive from the product. On March 1, all employees with a Firestone building access card will be eligible to park in the Hyson parking garage after normal working hours. It is our company policy to also include sexual preference, gender identity, and weight under discrimination protection. You also are not to conduct personal business using the company computer or email. This change will come in effect from 1 st April, 2017. Please keep this in mind, also, as you consider forwarding nonbusiness emails to associates, family, or friends. Employees are requested to be on time; the buses will not wait for anyone. Changes in store policies are to be recorded concisely and correctly so that there is no confusion among the employees. 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